Writing Offer Letters

6 writing offer letter

Once the candidate has accepted your offer, TPF Recruitment will inform you of their verbal acceptance and their contact details, and you will need to send them an official offer letter on your companies' letterhead or email. It’s really important to make this a personal approach and not just a generic letter/ email. It's also really important to get the offer letter completed and sent as quickly as possible in order to keep the candidate engaged and to show your businesses commitment and efficiency.

Using a formal letter format, address the offer letter directly to your candidate. Start with a personal note suggesting that you are looking forward to them joining you. It’s also worth suggesting that they can contact you or a nominated person with any questions surrounding their position or first day with the business.

The letter should include:

  • Business Name
  • Job Title
  • Salary
  • Start Date
  • Holiday Allowance
  • Pension Scheme
  • Benefits Information and Eligibility
  • Acknowledgment of Offer and Confirmation of Acceptance

The candidate will be expected to sign and return the offer letter as official acceptance of the position.

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